Effective Electronic Document and Records Management Systems – Training

It is well known that Information is the lifeblood of every organization. Managers and Support staff alike need information for planning, decision making as well as crafting key business reports. Information is also needed for strategy and compliance with national laws and regulations

This EDMS will help your Organization address the challenges of information management and governance such as lost or misfiled documents, slow business processes, inconsistent reports, high document storage and distribution costs, staff immobility, threat of disasters like fires and floods, and many more.

Potential attendees that could benefit from this training include: ICT Personnel, Records Officers, Operations Managers, HR Managers, Finance & Administration Managers, Procurement Heads, Customer Service Heads, Heads of Departments, and Legal Officers.

The course fee for participants is UGX 1,200,000 and includes course materials, refreshments and certificate. Please call 0414 340 282 or email us at sales.ug@coseke.com to book your place.

Date: 25-26 August 2016

Payment Details

For the purposes of proper planning, confirmations should be made not later than a week before actual training. Payments can be made by cheque or EFT to the following bank account:

Account Name: COSEKE UGANDA LIMITED
Acc No: 2201078785
Bank Name: KCB Bank Uganda Limited
Branch Name: Kampala Road Branch

Business Process Automation and Management

It is well known that Information is the lifeblood of every organization. Managers and Support staff alike need information for planning, decision making as well as crafting key business reports. Information is also needed for strategy and compliance with national laws and regulations

This BPM training will help your Organization address the challenges of information management and governance such as lost or misfiled documents, slow business processes, inconsistent reports, high document storage and distribution costs, staff immobility, threat of disasters like fires and floods, and many more.

Potential attendees that could benefit from this training include: ICT Personnel, Records Officers, Operations Managers, HR Managers, Finance & Administration Managers, Procurement Heads, Customer Service Heads, Heads of Departments, and Legal Officers.

The course fee for participants is UGX 1,200,000 and includes course materials, refreshments and certificate. Please call 0414 340 282 or email us at sales.ug@coseke.com to book your place.

Date : 21-22 April 2016

Payment Details

For the purposes of proper planning, confirmations should be made not later than a week before actual training. Payments can be made by cheque or EFT to the following bank account:

Account Name: COSEKE UGANDA LIMITED
Acc No: 2201078785
Bank Name: KCB Bank Uganda Limited
Branch Name: Kampala Road Branch

SPACESAVER HIGH-DENSITY MOBILE SHELVING GIVES YOU SIGNIFICANTLY GREATER STORAGE CAPACITY PER SQUARE FOOT OF FLOOR SPACE.

Shelving systems versus filling cabinets, you can achieve an equal amount of filling space with one double sided bay of shelving than in five traditional filling cabinets. Add a mobile system and increase filling capacity by upto 100%. High-density mobile shelving gives you significantly greater storage capacity per square foot of floor space than conventional storage products like lateral files or shelving. In many applications, high-density mobile shelving systems are three times more space efficient than conventional filing and shelving.

 

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COSEKE THE OVERALL WINNER FOR TOP 100 mid size organisations 2014

It was a busy day filled with anticipation and excitement over being selected as participants in the prestigious Top 100 SMEs awards sponsored by KPMG, STANBIC BANK, DAILY MONITOR, and UGANDA INVESTMENT AUTHORITY.

The top 100 SMEs awards gala was a 2 day event that was hosted at Hotel Africana in Kampala. A conference with the selected participants and stakeholders was held on 3rd December 2014 where topics like taxation; a key factor that affects small and medium enterprises was discussed.

On the 4th of December 2014, participants were treated to a lavish dinner at the hotel Africana conference hall whose dressed was dubbed African wear. The awards were handed out after the dinner and Coseke emerged overall winner top shareholding company and as well overall winner.

coseke-top-100-award-12

 

The awards were started up in order to encourage small and medium enterprises as statistics show that 1 in 10 companies survive their first two years. The awards were attended by dignitaries like the Finance Minister Honorable Maria Kiwanuka who handed over the top winner award to Coseke.

The Coseke team was filled with euphoria after achieving such a milestone as a company that offers document management system solutions. We highly appreciate our customers and all other stakeholders that have elevated us to this stature. We would like to thank the investors and the government of Uganda upholding this initiative.

 

Coseke wins top 100 mid size companies award

COSEKE emerge the Number One Mid- Sized Company in Uganda 2014.

Read full article on NTV uganda

Read full article on kfm uganda

Documentary on the digitiazation of Ministry of lands records uganda.

 

Coseke uganda country manager’s Interview with monitor uganda on digitalising lands registry records at the ministry of lands uganda

The Ministry Of lands housing and Urban Development (MLHUD) contracted IGN which partnered with COSEKE UGANDA LIMITED in the digitization of Lands Records. The process of converting the paper land records into digitized data was implemented at six pilot sites across the country and covered mainly three broad areas. Though focus had been put on land titles, the first component of the project included rehabilitation of Cadastral maps (these are large area maps of the project areas). Component two was the transformation of Land titles and instruments and component three was the transformation of the Job Record Jackets (JRJ’s).

 

click to read the full interview

Automation and Records Management Seminar held at Mombasa

The Managing Director of Coseke Jeff Thuo [left] presents a certificate of attendance to David Mwangangi after the end of Automation and Records Management Seminar held at Mombasa Continental Resort. About 50 participants drawn from different companies and organizations attended the training.
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COSEKE UGANDA LIMITED partners with IGN in the digitization of Lands Records

The Ministry Of lands housing and Urban Development (MLHUD) contracted IGN which partnered with COSEKE UGANDA LIMITED in the digitization of Lands Records. The process of converting the paper land records into digitized data was implemented at six pilot sites across the country and covered mainly three broadareas. Though focus had been put on land titles, the first component of the project included rehabilitation of Cadastral maps (these are large area maps of the project areas). Component two was the transformation of Land titles and instruments and component three was the transformation of the Job Record Jackets (JRJ’s).

All land records in the country had been kept in paper form since records started being kept, therefore many were torn and worn out, COSEKE UGANDA LIMITED undertook a process to consolidate, rehabilitate and convert the titles and registration documents.In 14 months COSEKE UGANDA LIMITED had digitized at least half a million land titles in a process that partially made the Lands Ministry paper free in as far as land titles are concerned and with secure land records based on computerized information.

The project was implemented in only two years. About the process: Consolidation, Rehabilitation and Conversion of Titles and
Registration documents ( instruments), Job Record Jackets (JRJ) – survey records and Cadastral data and maps conversion by transferring them to digital form was among the key components of the Land Information System (LIS) project.The core objectives of the component was to “secure records” therefore every document was subjected to a “vetting process” with support from technical staff at the Ministry (registrars),which was carried out first before the above activities to ensure that no “garbage” was let through the system.
HOW WILL THE LIS REDUCE FRAUD?
A major motivator for the LIS, on government’s side was to deal with the high rate of fraud in the land sector. Paper records were easy to forge, it was said a whole industry exists around Nasser and Nkrumah roads in Kampala, where titles could be manufactured within a matter of minutes. Paper records also made it possible for unscrupulous individuals to either alter or altogether make records disappear. Thirdly such a process proved to be long and tedious causing major delays to business but also providing a major incentive for corruption by people seeking to “facilitate” quick searches. The LIS has eliminated all this by making information available at the click of a button. This process has ultimately eliminated long lines in the corridors of the Ministry seeking for titles or any other related documents. The Land Information System has contributed to the formalization of property rights. Computerization is a very controlled process, that One cannot alter content that has been computerized without being noticed. The initiatives to modernize land administration and develop institutional transformation started in February 2010; the DeSILISoR project (“Design, Supply, Installation, Implementation of the Land Information System and Securing of Land Records”) helped the country to secure its land records, and facilitated the management of MLHUD as well as registration formalities for the public.

PILOT SITES
The Land Information System was developed and deployed in 6 pilot sites i.e.Kampala, Wakiso, Jinja, Mukono, Masaka, Mbarara).

WHAT WAS ACHIEVED?
500,000 files with an average of 70 documents in each file of leasehold, Freehold and Mailo were computerized. All land administration instrument documents were computerized.

CONVERSION PROCESS
A delicate process was undertaken from access of the original titles from the Ministry strong room, rehabilitating of old torn documents, scanning, indexing to refilling after they had been processed. This delicate process was crowned with the Final Review Stage where MLHUD staff conducted a review/QC of the details entered from the Property File and cross checked these against the information entered into ILS/LRS.
PROVIDING EMPLOYMENT
During this process at least 300 young Ugandans benefited not just from being part of a project that transforms the country’s land management system but from employment as well.